Live Oak Contracting
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Project Administrator

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Introduction

At Live Oak Contracting, we believe there’s a better way to do multifamily construction. We work with our clients, employees, and vendors to build long-term relationships based on integrity and collaboration. Our team is the foundation of this vision which is why it’s our goal to recruit, hire, and retain the very best in the industry. 

This is a rare opportunity to join a talented team of innovators who thrive in a challenging and creative environment. Recognized by the Jacksonville Business Journal as one of Northeast Florida’s Best Places to Work and Coolest Office Spaces, Live Oak Contracting is committed to empowering employees to reach new milestones through mentorship, collaboration, encouragement, and professional development. With a wide range of opportunities, from internships to management, there are many ways to grow your career at Live Oak Contracting. Collaborate with us! 

Equal Opportunity Employer

Live Oak Contracting, LLC. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Live Oak Contracting, LLC. is a drug-free workplace.

Project Administrator: Position Summary

Reports to: CFO and Director of Construction
Location(s): Florida
The Project Administrator is responsible for providing support to the project management team in the day to day administration of Live Oak Contracting’s projects. Facilitate project start up and close out, contract administration, subcontractor / vendor relations, client relations, change orders, local permits, licensing, insurance, RFI’s, Submittals, drawings and revisions. Successful candidates will have experience in multifamily construction and exemplify Live Oak Contracting’s core values. This position is located in Jacksonville, Florida.
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Project Administrator: Core Responsibilities

  • Assist Project Manager in set-up, tracking and management of project contractual paperwork, schedules, financials and reporting.
  • Interface and correspond with the owner, project management, subcontractors and vendors.
  • Create subcontracts, service contracts, and purchase order agreements and assign contract numbers as directed. Review and flag any changes, strikeouts, or added addendums for review by the project manager. Facilitate execution and circulate a fully executed document to all parties.
  • Collect insurance, business licenses, and W9 documents from subs/vendors. Review for compliance with project requirements. Regularly review project directory for missing or expired documents and correspond with subs/vendors to keep records current.
  • Process change order requests from subcontractors and vendors. Ensure supporting documentation is included. Draft change order and circulate for approval: review and flag any changes, strikeouts, or added addendums for review by the project manager. Facilitate execution and distribute a fully executed document to all parties.
  • Complete paperwork to obtain permits, business licenses, and project insurance.
  • Ensure proper labor law posters are sent to Jobsite for display.
  • Create project files for the corporate office and Jobsite.
  • Create and track all Owner Change Orders and Proposed Change Orders. Ensure all documents are scanned and saved on the project drive, in the project files, and sent to the Jobsite.
  • Create plan list from contract drawings, upload drawings, send links to subs as needed.
  • Prepare owner-report monthly, circulate to project management for updates and approval, prepare a final report, and submit to the owner.
  • Manage drawing revisions, RFI’s, and Submittals.
  • Request and prepare closeout materials, manufacturing warranties, operations, and maintenance documents, As-Built drawings, and signed notarized Live Oak Warranty forms.
    • Coordinate with superintendents to get completed serial number logs, unit and building acceptances, and inspection documents.
    • Compile all warranty documents and create a hard copy and digital Owner, Warranty Manual. Circulate to owner and leasing maintenance office upon project completion.

Project Administrator: Qualifications

  • 2 years related construction experience; multi-family preferred.
  • Able to manage multiple, competing priorities in a deadline driven environment.
  • Strong attention to detail and the ability to produce work that is accurate, complete, and error-free.
  • Ability to communicate effectively and work collaboratively with others.
  • Must be computer literate and able to use applicable software consistent with responsibilities.
  • Success factors include reliability, positive attitude, professionalism, and an eagerness to learn.

Equal Opportunity Employer

Live Oak Contracting, LLC. is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Live Oak Contracting, LLC. is a drug-free workplace.

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We will reach out if your qualifications meet an open position.

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